When it comes to choosing a video conferencing solution that’s right for you, there are a number of factors you’ll have to consider. Here’s a look at some of them.
Flexibility is the name of the game. With the Bring Your Own Device to work trend and work from home set-ups, more and more employees prefer to answer meetings or go to work from the café or home office using their mobile, tablets, or laptops. That’s why you need to make sure you pick out a video solution that allows multi-device compatibility. That way, your team can easily stay in touch, from whatever device they happen to have, whether it’s their phone, trusty laptop, or backup tablet.
Another thing to add to your list should be the number of content sharing features that the system has. Does it allow team members to share all kinds of content, from images and documents to music and video files? This is going to prove handy in case remote IT teams need to work together with onsite teams to resolve an issue or troubleshoot a problem. With content sharing features, geographically dispersed teams have a way to work on problems together. You can never underestimate the power of collaboration, so always be on the lookout for features that encourage this. It’s a good thing that Blue Jeans cloud video communications for IT offer features like this, along with the capability of taking control of the content. This way, users on both ends can control the camera and review pages one by one if they have to. Those are the kind of features you’ll want because they’re a definite win for your company and teams. By taking advantage of collaborative features, says the Mobile Office, you can bring your employee interactions and productivity to a whole new level.
Ease Of Use
The most beautiful communication system in the world isn’t the most complex. It isn’t the one with the most bells and whistles. Rather, the best systems are simple and easy to use. That’s because the simpler a system is, the better its user adaptation rate will be. That’s the kind of system you want in your organization. Installing a new system to improve your communication strategy would be pointless if none of your employees adapt to the new system. That’s why it’s also important to figure out how your employees will use the technology, says Cisco Blogs. By knowing how they intend to use the technology, then you’re in a better position to know which features will prove essential and which ones aren’t. This way, you’ll have a better idea of how to determine the right video conferencing system for your company.
Is it easy to maintain or do you need to hire an entire team of experts just to look over the system and fix whatever bugs or problems come along? Years ago, if you wanted a video communication system, you had to pay for a mountain of costs. You had to worry about hefty system upgrades and hiring IT pros to look after the system. These days, you can manage your IT resources better. All you need is to download the software, install the system, and you’re good to go. Since the software works on a number of devices, you won’t have to rely on your IT experts to help you out. You can easily navigate the system on your own. That makes it a great system to use on-the-go. Since you can conduct meetings on your own or set up conferences with ease, there’s no need to have your IT teams at your beck and call. Remember when that used to be the norm? Wasn’t it so inconvenient when every video meeting had to be supervised by an IT expert simply because the system was too complex? You can say goodbye to those painfully awkward meetings forever.
One other feature you’ll need to check out is video clarity. After all, face to face contact differentiates this technology from the rest. It’s only wise to make sure that image resolution is high. If the system suffers from blurry output, then you’ll need to look elsewhere. Blurry videos aren’t going to help you and your team get the job done faster, better, or much more efficiently. With HD clarity, though, you and your offsite teams can easily see each other, share notes and content, or look over revisions and project updates in a way that’s easy, simple, and convenient.
Picking out the right system can make a massive difference in your team’s productivity and company costs. Be wise about assessing those features. These are key to choosing the system that works perfectly to address your organizational needs and budget. With an excellent communication tool on in place, you can look forward to a number of long-term benefits for you and your team.